Search for a document state in Inspect

During the Analyze phase, in Inspect, you can search for documents in a particular state using the Document_State field. This field enables you to view items excluded from processing, including NIST, excluded, and archived items.

Perform the following procedure to search for documents by document state.

1. In the Main Menu, select Analyze>Inspect.

2. In the Search box, click and then select Search Builder.

3. To define the search criteria, perform the following steps.
   1. In the first dropdown, select Document State.
   2. In the next dropdown, select includes.
   3. In the last dropdown, select one or more of the options.
      • Excluded Archive - journal email (email shell with no content) and compressed archive (container) files, such as MBOX, NSF, OST, PST, and ZIP files.
      • Excluded Extension - extensions specifically set to be excluded from processing in Project Settings.
      • NIST File - known files on the NIST list that are automatically excluded from processing.
      • Processed - files that are processed, but not yet promoted for review.
      • Promoted - files promoted for review.
   4. Click outside of the selection box to save your selections.
4. Optional. To include family documents in your search results, click the Include Family checkbox.
5. Click Search.